REQUEST FOR PROPOSAL AND QUOTATION (RFQ)

PROVISION OF CONSULTANCY SERVICES FOR WEB DESIGN AND DEVELOPMENT 

The Kenyan Higher Education landscape harbors considerable untapped academic potential and is currently seeking to fortify its institutional and research ecosystem for knowledge dissemination, collaboration, and alignment with internationalisation trends.

PROSPER (PRomoting Opportunities and Strengthening Partnerships for Enhanced inteRnationalisation between Europe and Kenya) addresses the challenges faced by Kenyan universities by aiming to enhance their global standing. Grounded in a participative and collaborative capacity-building approach, it focuses on transversal and thematic objectives to empower staff, enhance strategies, and foster partnerships, aligning its goals with Kenya’s national development Vision 2030.

The PROSPER project has three primary outcomes:

1. To establish a robust cooperation framework by strengthening individual and institutional capacities.
2. To institutionalise best practices for global collaboration by integrating cooperation mechanisms, standards, and indicators into locally tailored strategies.
3. To foster a culture of collaboration, innovation, diversity, and global engagement through enhancing intercultural skills and providing peer-learning opportunities.

To ensure effective communication, visibility, and stakeholder engagement, the PROSPER Project requires a dedicated website that will serve as a central platform for sharing information, promoting project activities, and fostering collaboration among partners. The website will enhance the project’s outreach, support transparency, facilitate access to resources, and contribute to the long-term sustainability and impact of the initiative, in alignment with its internationalisation and capacity-building goals.

1. OBJECTIVE

To design, develop, host, and maintain a visually appealing, functional, and user-friendly website for the PROSPER Project.

The website should include:

1.             Homepage: Brief project description, photo slider, latest news.
2. Header: PROSPER logo, search bar, navigation menu.
3. Navigation Bar Pages:
   • About: Full project description.
   • News: Chronologically ordered articles with dates and tags.
   • Partners: Partner institutions’ logos, website links, embedded Google Map of locations.
   • Outputs: List of work packages and deliverables.
   • Events: Past events (programs, photos) and upcoming events (details, agendas, calls for contributions).
   • Media: Recap of published news; media kit (EU/project visual identity).
   • Contact: Email, address, map.
4. Footer: Social media icons, legal mentions, links to privacy/cookie policies, EU logo, and project number.
5. Mandatory Pages: Privacy policy and cookie policy.

Design Requirement: The website must strictly adhere to the PROSPER project’s visual identity guidelines, including fonts, colors, and branding elements.

2. SCOPE OF WORK

• Registration of domain names and provision of hosting services for a period of four (4) years:
  – https://prosperproject-kenya.eu
• Design and development of a modern, responsive, and secure website based on the project’s visual identity.
• Development to be done on Drupal or WordPress CMS.
• Dark Mode Support with smooth toggling between light and dark themes.
• Provision of two (2) back-office admin accounts: One for TCC Africa, one for P1PS.
• Implementation of security features and regular updates/maintenance support.
• The website shall be in English only.

3. DELIVERABLES

• Functional and fully deployed website meeting all specifications
• User manuals and admin training for system use
• Maintenance plan (quarterly updates and support for 12 months post-deployment)

4. TIMELINE

5. EVALUATION CRITERIA

• Technical proposal and understanding of the assignment
• Relevant experience and portfolio of similar projects
• Proposed work plan and methodology
• Financial quotation
• Warranty, maintenance, and support provisions

6. SUBMISSION GUIDELINES

Interested and eligible firms are requested to submit:

• A technical proposal
• A financial quotation (inclusive of VAT and all applicable taxes)
• At least three references for similar past work
• Company profile and registration documents

Quotations must be submitted by email or in sealed hard copy (if applicable) by 6^th June  2025 at 5:00 PM EAT to:

The Project Coordinator
P.O. Box21553-00100
Nairobi, Kenya
Email: hr@tcc-africa.org, info@tcc-africa.org.